Privacy Policy

My Expense Diary

Last updated: August 2026

Contents

1 Overview

Welcome to My Expense Diary. This Privacy Policy explains how we collect, use, protect, and handle your personal information when you use our mobile application and related services (collectively, the "Service").

We are committed to protecting your privacy and ensuring transparency about our data practices. By using our Service, you agree to the collection and use of information in accordance with this policy.

Key Commitment:

We never sell your personal data to third parties and only collect information necessary to provide and improve our service.

2 Information We Collect

Personal Information You Provide

  • • Account information (name, email address, password)
  • • Profile preferences and settings
  • • Customer support communications
  • • Feedback and survey responses

Financial Data You Enter

  • • Transaction details (amount, date, description, category)
  • • Custom categories and tags
  • • Recurring transaction rules and patterns
  • • Budget goals and spending limits
  • • Notes and attachments related to transactions

Automatically Collected Information

  • • Device information (model, operating system, unique identifiers)
  • • App usage analytics and performance data
  • • Log files and crash reports
  • • IP address and general location (country/region)
  • • App version and update history

Important Note:

We do not access your device's camera, microphone, or contacts unless explicitly requested for specific features (like receipt scanning).

3 How We Use Your Information

Service Operations

  • • Provide core app functionality
  • • Sync data across your devices
  • • Generate expense reports and insights
  • • Process recurring transactions

Account Management

  • • Authenticate your identity
  • • Manage your account settings
  • • Process password resets
  • • Send account notifications

Service Improvement

  • • Analyze usage patterns
  • • Fix bugs and improve performance
  • • Develop new features
  • • Conduct user research

Communication

  • • Send service updates
  • • Provide customer support
  • • Share important announcements
  • • Respond to your inquiries

4 Data Storage & Security

Encryption

Data encrypted in transit and at rest

Secure Servers

Industry-standard server protection

Access Control

Strict access limitations

Security Measures

  • • SSL/TLS encryption for all data transmission
  • • AES-256 encryption for stored data
  • • Regular security audits and penetration testing
  • • Multi-factor authentication support
  • • Secure password hashing (bcrypt/scrypt)
  • • Regular automated backups
  • • Intrusion detection and monitoring
  • • GDPR and CCPA compliance measures

5 Data Sharing

What We DON'T Do

  • • We never sell your personal or financial data
  • • We don't share data for marketing purposes
  • • We don't provide data to data brokers
  • • We don't use your data for advertising targeting

Limited Sharing Scenarios

Service Providers: We may share data with trusted third-party service providers who help us operate our service (cloud hosting, analytics, customer support). These providers are contractually bound to protect your data.
Legal Requirements: We may disclose information if required by law, court order, or to protect our rights and safety.
Business Transfers: In the event of a merger or acquisition, user data may be transferred as part of the business assets.

6 Third-Party Services

Our app may integrate with the following types of third-party services:

Analytics Services

We use analytics to understand app usage and improve performance.

  • • Google Analytics (anonymized data)
  • • Firebase Analytics
  • • Crash reporting services

Cloud Services

For secure data storage and synchronization.

  • • Cloud database providers
  • • Backup services
  • • Content delivery networks

Note: These third-party services have their own privacy policies. We encourage you to review them. We only work with providers that maintain high privacy and security standards.

7 Your Rights and Choices

Access & Control

  • • View all your stored data
  • • Edit or delete transactions
  • • Update account information
  • • Export your data
  • • Manage privacy settings

Data Portability

  • • Download your data in common formats
  • • Transfer data to other services
  • • Receive data via secure email

Privacy Controls

  • • Opt out of analytics collection
  • • Control notification preferences
  • • Manage data sharing settings
  • • Request data correction

Account Deletion

  • • Delete account anytime
  • • Permanent data removal
  • • Confirmation process for security

How to Exercise Your Rights: Most rights can be exercised directly within the app settings. For additional requests, contact us at the email addresses provided in the Contact section.

8 Data Retention

Active Accounts

Data retained while your account is active and for service provision

Inactive Accounts

Data may be deleted after 3 years of inactivity with prior notice

Deleted Accounts

Data permanently deleted within 30 days of account deletion

Retention Exceptions

  • • Legal compliance: Some data may be retained longer if required by law
  • • Security purposes: Logs may be kept for fraud prevention and security
  • • Aggregated data: Anonymous, aggregated statistics may be retained indefinitely

9 Children's Privacy

Age Restriction

Our service is not intended for children under 13 years of age (or 16 in the EU). We do not knowingly collect personal information from children under these ages.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately. We will take steps to remove such information and terminate the child's account.

10 International Users

Our service is available globally, and we comply with applicable privacy laws in different jurisdictions.

🇪🇺 European Users (GDPR)

  • • Right to access your data
  • • Right to rectification and erasure
  • • Right to data portability
  • • Right to object to processing
  • • Right to lodge complaints with supervisory authorities

🇺🇸 California Users (CCPA)

  • • Right to know what data is collected
  • • Right to delete personal information
  • • Right to opt-out of data sales
  • • Right to non-discrimination

Data Transfers: Your data may be processed in countries other than your own. We ensure appropriate safeguards are in place for international data transfers, including standard contractual clauses and adequacy decisions.

11 Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

How We Notify You

  • • In-app notifications for significant changes
  • • Email notifications to registered users
  • • Updated "Last modified" date at the top of this policy
  • • Prominent notice on our website

We encourage you to review this Privacy Policy periodically. Your continued use of the service after any changes constitutes acceptance of the updated policy.

12 Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

General Support

[email protected]

For general questions, technical support, and privacy inquiries

Data Protection Officer

[email protected]

For GDPR requests, data protection concerns, and privacy rights

Response Time: We aim to respond to all privacy-related inquiries within 72 hours. For complex requests, we may need up to 30 days as permitted by applicable law.

13 Account Deletion

Permanent Account Deletion

If you wish to permanently delete your My Expense Diary account and all associated data, please contact us at:

[email protected]

What Gets Deleted

  • • All transaction data and history
  • • Account information and preferences
  • • Custom categories and settings
  • • Recurring transaction rules
  • • All uploaded receipts and attachments

Deletion Process

  • • Identity verification required
  • • 7-day grace period for cancellation
  • • Permanent deletion within 30 days
  • • Confirmation email sent
  • • No recovery possible after deletion

Important: Account deletion is irreversible. Please ensure you have exported any data you wish to keep before requesting deletion. We recommend downloading your data first using the export feature in the app.